Contract Specialist*

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Contract Specialist*

Salary

$61,089.60 - $83,948.80 Annually

Location

San Bernardino, CA

Job Type

Full-time

Job Number

18-02105CS-01

Department

Purchasing

Opening Date

08/04/2018

Closing Date

8/17/2018 5:00 PM Pacific

The Job


 
 
The Purchasing Department is recruiting for Contract Specialists who perform complex activities to ensure supplier adherence to contracts, monitor reporting and performance metrics, investigate and resolve contractual issues, negotiate contact lead provisions, and develop contracts or amendments. Contract Specialists serve in an advisory role to County departments in the development of contracts and act as a liaison between suppliers, buyers, and departments. In addition, Contract Specialists provide input regarding polices and procedures.

* Official Job Title: Buyer III

For a more detailed description, refer to the Buyer III job description.

                

    CONDITIONS OF EMPLOYMENT

Travel throughout the County may be required.  A valid California Class C driver license is required at time of appointment.  Employees in this class may be required to use personal vehicles and show proof of automobile liability insurance.

Minimum Requirements

Experience: Two (2) years of full-time experience primarily performing contract development, contract administration, or buying experience involving complex request for proposals (RFPs). (This experience must be clearly detailed in the Work Experience section of the Application.)

 ---AND---

Education: A completed bachelor's degree from an accredited institution in purchasing/supply management, business/public administration, finance, marketing, management, or a closely related field. (Be sure this information is indicated clearly on the Application. Note: liberal arts degree is not qualifying.)

Substitution: A Master's degree from an accredited institution in a qualifying field may substitute for one (1) year of the required experience.

Desired Qualifications

The ideal candidate will have experience in a government/public agency and the initiative and ability to work independently; to analyze alternative solutions and make recommendations; to project consequences of decisions and recommendations; to organize and administer contracts; to compose clear and concise reports and correspondence; and to establish and maintain effective relationships with department officials, company/vendor representatives, and staff members. Possession of a Certified Public Purchasing Buyer (CPPB) or Certified Professional in Supply Management (CPSM) and/or Master's degree is highly desired.

Selection Process

There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore it is to your advantage to provide as much relevant and detailed work experience as possible. Resumes may accompany the application as supplemental information only, but are typically not considered or reviewed unless specifically requested on the job announcement. Completing your application with statement such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score.

Please click HERE for important Applicant Information and the County Employment Process.

Administrative Services Unit

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents.  These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits, please click here.

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/.

 

01
Indicate your type of procurement experience.
  • Stand Alone
  • Centralized
  • Decentralized
  • None of the above
02
Certificates: Check each of the following valid certificates you possess. If none, or your certificate has expired, indicate "N/A".
  • Certified Public Purchasing Buyer (CPPB)
  • Certified Professional in Supply Management (CPSM)
  • None of the above
03
INSTRUCTIONS: The information on the Application and your responses to the following Supplemental Questions will be used in a competitive evaluation. Accurate responses should be provided for each question, and all experience must be clearly detailed in the employment history section of your application in order to ensure qualifications are properly considered.
  • I have read and understand the above statement.
04
Education: Do you possess a conferred/awarded Bachelor's degree (or higher) in purchasing/supply management, business or public administration, economics, accounting, finance or closely related field?
  • Yes
  • No
05
Indicate the types of products and services for which you have directly contracted.
  • Medical services
  • Public Works projects
  • Social Services
  • Information Technology Services
  • Administrative, professional, and consulting services
  • Human resources, insurance, or risk management services
  • Facilities maintenance services
  • Fleet and vehicle services
  • Financing, banking, or auditing services
  • Security or disaster recovery services
  • Law and justice services
  • None of the above
06
Briefly describe examples of the items checked above and include the name of the employer. Be sure to indicate your level of responsibility (e.g., primary, assisted, participated). If none, indicate "N/A".
07
Indicate your purchasing experience with contracts.
  • Drafting request for proposals
  • Drafting contractual provisions
  • Developing service level agreements with performance metrics
  • Reviewing contracts and agreements for content
  • Contract implementation across an entity
  • Contract administration and enforcing terms and conditions
  • Resolving contractual disputes
  • Working with attorneys to develop contracts or negotiate contract revisions
  • Leading meetings or conference calls regarding contract issues
  • None of the above
08
Briefly describe examples of the items checked above and include the name of the employer. Be sure to indicate your level of responsibility (e.g., primary, assisted, participated). If none, indicate "N/A".
09
Indicate your experience with approaches to contracting and payment.
  • Detailed, written evaluation methods
  • Designing an evaluation tool
  • Weighted evaluations
  • Ordinally-ranked evaluations
  • Facilitating evaluation processes
  • Leading evaluation panels
  • Tabulating and summarizing an evaluation
  • Completing and justifying an evaluation
  • None of the above
10
Briefly describe examples of the items checked above and include the name of the employer. Be sure to indicate your level of responsibility (e.g., primary, assisted, participated). If none, indicate "N/A".
11
Indicate your responsibility with electronic procurement.
  • Vendor management
  • Online bidding
  • Requisitioning
  • Receiving
  • Invoicing
  • Issuing purchase orders
  • Assisting end-users with processes
  • Workflow
  • Training
  • SAP SRM (supplier relationship management)
  • SAP MM (materials management)
  • None of the above
12
Briefly describe examples of the items checked above and include the name of the employer. Be sure to indicate your level of responsibility (e.g., primary, assisted, participated). If none, indicate "N/A".
13
Indicate your experience as a contract specialist.
  • Writing procedures, reports and correspondence
  • Preparing training materials
  • Writing formal agenda items for contract approval (reports to a governing body)
  • Comparative studies or cost/benefit analyses
  • Working with management/elected officials
  • Working one-on-one with suppliers
  • Addressing vendor complaints
  • None of the above
14
Briefly describe examples of the items checked above and include the name of the employer. Be sure to indicate your level of responsibility (e.g., primary, assisted, participated). If none, indicate "N/A".
15
I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application.
  • I understand.

Required Question

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